A glossary of terms used in The Journal.


The auto-login option automatically logs you in when you start The Journal. You can turn on auto-login by clicking on the User menu and checking “Auto-Login”. You will be prompted for your password once more, but not again. You can turn off auto-login by clicking on the User menu and un-checking the “Auto-Login” option.

This option can also be set on the Security tab of User Preferences.


Short for “Web log”, a form of public diary usually posted on a Web site. The Journal allows you to post your entries to most blogs (WordPress, Blogger, and so on). See Using a Blog in the online help (press F1) for more information.


A bookmark is a point in an entry that can be linked to. To insert a bookmark, click on the Insert menu and choose Insert Bookmark… You will be prompted for a name for the bookmark.

You can jump to any bookmark in any entry. Click on the Go menu, then open the “Go to Bookmark” sub-entry to see all of your bookmarks.

Calendar Charms

Calendar Charms are icons, or small graphic images, that can be assigned to entries. The entry’s Calendar Charm is then displayed on the calendar and in the category’s entry tree. Calendar Charms can also be inserted into entries, like clip art.


Categories are a powerful way to organize your entries in The Journal. The Journal creates three categories for you automatically: “Daily Journal”, “Notebook”, and “Templates”. Each category has its own tab, making it easy to switch back and forth. You can create as many categories as you want.

There are two types of category: Calendar and Loose-leaf.

Categories, Calendar

Calendar categories are also called “daily entry” categories. However, calendar categories can be hourly, weekly, monthly even yearly as well as daily. Calendar category entries are tied to a specific date (or range of dates) and optionally a specific time. You can make as many entries on a date and/or time as you would like.

Categories, Loose-leaf

Loose-leaf categories are often called “notebook” categories. Entries in a loose-leaf category are not tied to any date. Instead, they are named documents (or external objects or images). Also, unlike calendar category entries which are always arranged by year, month, day and time, loose-leaf category entries can be arranged in “trees” of the user’s choosing.

Categories, Shared

A shared category is a category that can be accessed by each user that links to it (and provides the optional sharing password). All entries in the shared category are available. Categories can be shared “read only” or “full access”.

Day Planner

The day planner is your reference for all your active reminders, and can be set to display in any of your journal categories above the entry editor. You can display your reminders just for today and up to a week in advance.

Entry (Entries)

Entries, organized by category, are the core of The Journal. Entries can be text “documents”, external objects, or images. Most categories use document entries, because they are the most flexible type of entry, but any type can be set as the default for the category.

Entry, Document

Document entries are formatted text documents, much like word processor files. Text can be entered freely to any length. Any Windows font installed on your PC can be used to format the text. Document entries can also include images, media files, and even embedded files.

Entry, External Object

External object entries are essentially Windows data files stored in (or linked from) The Journal. Double-clicking an external object entry will open the entry using the associated Windows application. If possible, the application will be “hosted” inside The Journal.

Entry, Image

Image entries are graphic files (BMP, JPG, etc) that are stored in The Journal.

Entry Tree

The “entry tree” is the list of entries below the calendar. Calendar entries are arranged automatically by year, month, day and time. Loose-leaf entries are arranged however you want them (just click and drag to arrange loose-leaf entries).


Use The Journal’s export features to make entries available to other software or to synchronize Journal Volumes.


Bringing files created by other applications (including other journal software) into The Journal.

Journal Volume

A Journal Volume is an “entry database” for The Journal. A Journal Volume can contain one or more user logins and all of their categories and entries. Each Journal Volume has its own folder on your hard drive (or USB device or network drive).


The Journal supports hypertext-style links in document entries.

There are two types of link: entry links and Internet links. Entry links are links to another entry in The Journal (or to a bookmark within an entry). Internet links are links to Web pages or email addresses.

If an entry is “read only”, you can activate a link just clicking on it. If the entry is not “read only”, however, you will need to hold down the Ctrl key and then click on the link.

Links, Entry

Entry links are special hyperlinks within The Journal to allow jumping to another entry, or a bookmark within an entry.

Links, Internet

Internet links are links web page addresses, email addresses, and so on.


Audio files and video files like .wav and .mpg are called “media files”.


A style is a pre-defined text format. A style can set the font, change paragraph settings, use numbers or bullets, and more. The Journal automatically creates a small collection of styles for besides the default (“Normal”): Heading 1, Heading 2, Heading 3, and HTML Passthru (for blogs).

System Database

The Journal’s System Database stores the names and locations of all Journal Volumes, as well as certain global options. The Journal recreates the system database when it needs to.


Topics are another way to organize your entries. You can set a topic (e.g., “Feelings -> Happy”) to the text of entry, either as you type it or afterward. You can set as many topics within an entry as you wish. You can also “tag” an entry with a topic. In that case, the topic applies to the whole entry, not just to a block of text. You can then search entries with a topic or topics and review them.